{"id":848,"date":"2026-05-21T11:33:54","date_gmt":"2026-05-21T11:33:54","guid":{"rendered":"https:\/\/cui.acm.org\/2026\/?page_id=848"},"modified":"2026-05-21T11:33:55","modified_gmt":"2026-05-21T11:33:55","slug":"preparing-your-pdf-submission","status":"publish","type":"page","link":"https:\/\/cui.acm.org\/2026\/preparing-your-pdf-submission\/","title":{"rendered":"Preparing your PDF submission"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The PDF format can have major accessibility problems, especially for screen reader users. In order to support those among us who need accessible PDFs, CUI is working to improve the accessibility of our PDF proceedings and review process. <strong>We are asking all authors to make an effort to make their submissions more accessible at every point in the submission process.<\/strong>&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>If you are submitting a paper on accessibility or assistive technology, please refer to the <\/strong><a href=\"https:\/\/www.sigaccess.org\/welcome-to-sigaccess\/resources\/accessible-writing-guide\/\"><strong>SIGACCESS guidelines on writing about disability<\/strong><\/a><strong>.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As you prepare your document, please follow these steps from the <a href=\"https:\/\/sigchi.org\/conferences\/author-resources\/accessibility-guide\/\">SIGCHI Guide to an Accessible Submission<\/a>, then refer to the guide for information on how to prepare the final accessible PDF:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Mark up content such as headings and lists<\/strong> using the correct Word template style or LaTeX markup.<\/li>\n\n\n\n<li>In figures, legends, and the text that refers to the figures, <strong>use different shapes and patterns<\/strong> to provide a means other than color to visually distinguish elements.<\/li>\n\n\n\n<li><strong>Provide a text description for all figures<\/strong> (see the <a href=\"http:\/\/www.sigaccess.org\/welcome-to-sigaccess\/resources\/describing-figures\/\">SIGACCESS Guide to Describing Figures<\/a>)<\/li>\n\n\n\n<li><strong>Create every table as a real table<\/strong>, not an image, and indicate which cells are headers.<\/li>\n\n\n\n<li><strong>Create every equation as a marked-up equation,<\/strong> not an image.<\/li>\n\n\n\n<li><strong>Set the metadata<\/strong> of your document.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>If you are a LaTeX user<\/strong>, please be aware that you may run into challenges with generating an accessible PDF; we ask that you do your best but understand that it may not be possible to generate a fully accessible PDF from LaTeX. You can do a rudimentary check of your PDF\u2019s accessibility using <a href=\"https:\/\/www.adobe.com\/acrobat\/hub\/how-to-read-pdf-aloud.html\">Adobe Reader\u2019s Read Out Loud<\/a> tool and <a href=\"https:\/\/support.apple.com\/en-ca\/guide\/mac-help\/mh27448\/mac\">Apple\u2019s built-in reading tool<\/a>, but be aware that these are not full-featured screen readers and will not check all key accessibility features.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Where available, you may also use <a href=\"https:\/\/www.sigaccess.org\/welcome-to-sigaccess\/resources\/accessible-pdf-author-guide\/\">Adobe Acrobat Pro\u2019s accessibility tools<\/a> to check for accessibility and assist in creating an accessible submission.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you have questions or need assistance, please contact the conference accessibility chairs at <a href=\"mailto:accessibility@cui.acm.org\">accessibility@cui.acm.org<\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Credit to HRI 2022 for the <\/em><a href=\"https:\/\/docs.google.com\/document\/d\/1o_Qg0mV0Atvayy2Aot1UZ-Hd2AaqXM9_yMmuq_jymZg\/edit?tab=t.0\"><em>original draft of these documents<\/em><\/a><em>, as linked to on the <\/em><a href=\"https:\/\/accesssigchi.com\/resources-for-conference-organizers\/\"><em>AccessSIGCHI Resources<\/em><\/a><em> page.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The PDF format can have major accessibility problems, especially for screen reader users. In order to support those among us who need [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-848","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/cui.acm.org\/2026\/wp-json\/wp\/v2\/pages\/848","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cui.acm.org\/2026\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cui.acm.org\/2026\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cui.acm.org\/2026\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/cui.acm.org\/2026\/wp-json\/wp\/v2\/comments?post=848"}],"version-history":[{"count":1,"href":"https:\/\/cui.acm.org\/2026\/wp-json\/wp\/v2\/pages\/848\/revisions"}],"predecessor-version":[{"id":849,"href":"https:\/\/cui.acm.org\/2026\/wp-json\/wp\/v2\/pages\/848\/revisions\/849"}],"wp:attachment":[{"href":"https:\/\/cui.acm.org\/2026\/wp-json\/wp\/v2\/media?parent=848"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}